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“After years of using many versions of MS Outlook, I would have said I was very good at the program, since using Master Your Inbox, and the 60 tips I found more control over my time, instead of the other way around! Using MYI is a must for any person using e-mail”
Brett Middleton - MRT Performance Sydney
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Dear Timo,
How to get more done in less time?!
Welcome to our October newsletter where we supply you with useful information about your software and computer.
From the desk of Jurgen Schmechel - international MS-Office® expert and presenter.
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This month topics:
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1. Thank you for your great support in filling in my survey
61% of you have opened the email last week
and over 26% actually filled in the Survey - that is fantastic.
Last week we decided to make a quick survey amongst our loyal readers and the result was just awesome.
Thank you so much for your input - your feedback is very important to us. Shows it that we are one the right track and serving you. We really appreciate your time and effort. I hope you are enjoying the free e-book "Master You Tube".
You will see that in this newsletter we are already taking on some of your tips and requests for more information. Have a look at topic no.2 - creating rules in Outlook.
We hope you enjoy this newsletter and if you missed out on the survey - please let us know we are more than happy to send it to you again.J
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2. Get ahead of Outlook with Rules
According to our survey over 70% of our readers are using Outlook - and we've found that setting up rules is often forgotten
Outlook has developed a set of Rules to help you work smarter. Instead of always going throgh the process of manually moving messages into different folders, you should actually automate the entire course of action.
This is actually one of my favourites, because with these rules you really gain a lot of time. And to quote one of our clients “Jurgen, this tip has revolutionised my inbox".
Many people react against following Rules because we hate being told what to Do! But this is different because this time, we are telling the computer what to do. Look, to be dramatic about it – if you don’t use rules you are literally lost in Outlookland.
Using rules will help you avoid email overload and an Inbox bursting at the seams with ‘Unread Message’ next to it. A rule is really just the direction you want your email to go. It by-passes the Inbox and arrives straight into a folder with the person or projects name on it.
Just after the 2nd or 3rd email from a new contact, you simply make a right click on the actual message, and chose “create rule”.
Click here to find out more.
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3. Shortcuts of the month
Do you want to learn more and increase your productivity by up to 30%?
For this month we want to concentrate on two very useful general keyboard shortcuts -
they are working in literally every windows-program.
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Ctrl + F |
Opens the Find-dialog box.
This works not only in nearly every windows-program, but also on a webpage or in your email-system.
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Ctrl + P |
Opens the print dialog box.
This works not only in nearly every windows-program, but also on a webpage or in your email-system.
E.g. you want to print only a part of a website you are visiting do the following:
1st - select the text or picture you want to print
2nd - press Ctrl+P (instead of clicking on the Print-Icon)
3rd - click on [Selection] and [OK] - done!
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Please try these out – we know how powerful these simple tricks are, because they can save you valuable time – each day. Have fun with it – it’s easy!
You might as well print these shortcuts and keep them close to your keyboard to learn one shortcut at a time. It is worth the effort.
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What our clients say about us…
“Jurgen, Thank you for writing such a fantastic ebook!
I have just used tips No 2 and 13 which will save me hours every month. Also I agree with you in tip 35, I learned that lesson the hard way and lost a big client because I didn’t understand that rule! Not knowing that tip cost me $ thousands.
I love the way you’ve used pictures in the book it makes life very easy for non-techy people like me. It also means I can delegate much of this to my PA.
Great work Jurgen.”
Howard Tinker - Lifetools.com.au
“Just want to let you know Tip 4 has revolutionised my inbox!
Thanks Jurgen”
Paul Jones – Magneto P/L
“Jurgen, where were you 10 years ago?
Thanks for the Microsoft® Office® tip today. I could have literally saved hundreds of hours of time in the last 10 years while creating proposals. I can't get that wasted time back but at least I now have a true time saver.“
Damian Noonan - Vitecomm P/L
“I attended Jurgen’s workshop on how to save time using your computers including learning a better way to handle your emails.
As a Small Business Owner, time is money, and the more time spent working on the business rather than fiddling around with spread-sheets, computers and emails the better.”
Michelle Hudson - The Loan Lady
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4. Backup and the lost folder
Timo, as you know we are encouraging you to do your backup online and automated.
This is another story, where someone didn't follow our advise.
Recently we received an email from one of our clients with the question "Can you find us back a lost folder in Outlook?"
We thought the reason would be simply an accidentally moved folder - which could be found back sitting underneath another folder in the inbox. So we asked our client to do an "advanced find" and look for a particular message which should be in that lost folder.
As it turned out the folder was nowhere to find - so someone must have accidentally deleted it.
Guess what my next question was...
"Where is your backup from yesterday?" - There was none! The last backup was two or three weeks old.
No chance to get the lost folder back!
You see Timo it does not have to be a stolen, lost or burned computer that stops you in your tracks. A simple thing as a deleted extremely important email might make it necessary to go back to the data from the day before.
If you are still doing your back-up on a weekly or fortnightly basis you might want take a look at our fantastic Online-Backup-System.
ComputerMaster BackupMyBusiness solution - it's fast, secure and automated
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5. Find your Outlook-Data-File
You need to know where Microsoft is hiding your Outlook data on your system!
To demystify these hidden file please take a look at the simple 1 by 1 steps below.
First Locate the Outlook or Outlook Express files
1. You want to make sure, that hidden folders are visible
2. Open “My Computer" from the desktop
3. Go to the menu and choose - [Folder options]
4. Activate the tab [View]
5. Scroll down to find the radio button “Hidden files and folders”
6. Check the radio button “Show All Files and Folders”
7. Confirm with [OK]
8. Double click on the local drive “C:”
9. Double click on the directory “Documents and Settings”
10. Double click on the subdirectory “YOUR NAME”
11. Double click on the subdirectory “Local Settings”
12. Double click on the subdirectory “Application Data”
...continue for Outlook
13. Double click on the subdirectory “Microsoft”
14. Double click on the subdirectory “Outlook”
15. Here you find all the files with the extension .PST – these are your Outlook files
...continue for Outlook Express
13. Double click on the subdirectory “Identities”
14. Double click on the subdirectory with the weird numbers i.e.“{688AD635-E0FB-436A-9E6F-A76395311365}”
15. Here you find all the files with the extension .DB – these are your Express files
This tip is actually taken from our best-selling e-book: Master Your Inbox
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“Jurgen, the Master Your Inbox course is brilliant! Tip 4 alone has justified the cost of the course…and Tip 53 has resolved a long term, time consuming problem. Everyone should use this stuff!”
Glen Rothquel - Capital 4 Business
6. Summary
To repeat the main points from this newsletter:
Did you enjoy this newsletter?
Why not forward it to a friend...
We are looking forward to hearing from you.
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To your success.
Give yourself a top day!
Best regards,
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Thought of the Day ...
A day without a smile is a lost day: so try out the "Dunk A Pollie" game.
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